Terms & Conditions - Popoy's Kapihan Pop-up Cart

This Catering Agreement is entered into between Popoy's Kapihan (“Caterer”) and, the company/person paying for coffee catering services (“Client”) (together, “Parties”) and sets forth the agreement between the Parties relating to catering services to be provided by the Caterer for Client for the event identified in the quote provided via email.

1. Event details
   Client is hiring Caterer to provide coffee beverages, and related services, for their event identified on their online booking form and confirmed in their email titled Coffee Services. Any changes to these event details must be made direct to Popoy's Kapihan with at least 3 days notice before the event start date and may require additional payment.

2. Menu to be served
   The Parties have agreed to the menu. Caterer reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties.

3. Coordination with venue
   Caterer will need access to the Venue no later than 1.5 hours before the Start Time for the Event, and 1 hour after the End Time for clean up and load out. Client will make all necessary arrangements, at Client’s expense, to get this access arranged.
   
   Caterer can set up only indoors or covered areas as all coffee-making equipment are sensitive to moisture.
   
   Our baristas work hard to make your event a huge success, so they will need to take a short 30 minute break if serving your guests for longer than 4 hours at a time.

4. Payment terms
   Payment will be made to the Caterer as follows:
   50% non-refundable downpayment will be due immediately in advance of the event. Payments can be made by bank transfer, GCash, Maya, or Paypal. Once payment has been received, Caterer services for the event will be confirmed and the date reserved.

5. Responsibilities for related costs
   Client is solely responsible for all costs and/or payments relating to the use of the Venue, and for obtaining any necessary permissions, authorizations, or other requirements of Caterer providing services at the Venue.
   
   Electricity/power will be provided by the client of 1 x dedicated 220v circuit/10 amp per espresso machine. Caterer will provide all extension cables and multi sockets. Without adequate power, espresso machines and grinders can malfunction and cause damage. Espresso-based drinks cannot be provided without the correct amount of power and no refund will be issued in the event of an inadequate power supply. For standard 220v connections, we must be within 5 meters of the power outlets.

6. Maximum drinks per person
   A maximum of 3 drinks per person shall be served for the duration of the event. This restriction is applied for health reasons and to prevent abuse of the service.

7. Left-over drinks
   Unused or left-over drinks from the event shall not be made and are considered forfeited.

8. Indemnification
   Client will indemnify Caterer for any damage, theft, or loss of Caterer’s property occurring at the event, to the extent caused by the negligence of any of Client’s guests or staff.

9. Cancellation
   If the Client needs to cancel the event, Client must provide written notice to Caterer to effect cancellation.
   
   Client understands that upon entering into this Contract, Caterer is committing time and perishable resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate. Therefore, the following cancellation limitations will apply.
   
   We offer free re-scheduling with a minimum of 3 days' notice before the event. Re-scheduling is dependent on Caterer having availability on the requested date.

10. Resolution of disputes
    We aim to delight all our clients and their guests. If this is not the case, please let us know so we can make it right.
    
    The Parties agree to not post any negative information about the other arising out of the Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably.